Hot Desk & Workstation Booking

Let your team reserve a desk for exactly when they're in the office. A visual timeline keeps hybrid work smooth and desks fairly shared.

The hybrid desk problem

With hybrid work, there are more people than desks on the busy days — and empty desks on the quiet ones.

  • ✗No idea whether a desk will be free when you come in
  • ✗People 'reserve' desks with jackets and leave them empty
  • ✗Busy days are chaos; quiet days waste space
  • ✗No data on how the office is actually used
  • ✗Teams that want to sit together can't coordinate

How Booking Map solves it

A visual timeline shows each desk's day, so employees book the exact time they need and the office runs smoothly.

Flexible Duration

Book a desk for a couple of hours or a full day.

Visual Timeline

See every desk's availability across the day at a glance.

Team Access Control

Assign desks or zones to teams and manage who can book.

Custom Desk Settings

Configure hours, zones and capacity per desk or area.

Booking Reminders

Reminders reduce no-shows and free up unused desks.

Usage Analytics

See real occupancy data to right-size your office.

Benefits for your office

✓Everyone knows they'll have a desk
✓No more ghost-reserved empty desks
✓Teams can coordinate seating
✓Right-size your office with real usage data
✓Book from your phone on the way in
✓Smooth hybrid work, less friction

Perfect for

Hybrid workplacesCoworking spacesFlexible and shared officesStartups and scale-upsSatellite and branch officesCompanies desk-sharing to save space

Frequently Asked Questions

Can employees book by the hour?

Yes. Set flexible durations so people book a desk for a few hours or the whole day.

Can teams sit together?

Yes — assign desks or zones to teams so colleagues can book adjacent spots.

How does it reduce empty 'reserved' desks?

Bookings are time-boxed and reminders prompt no-shows to release their desk, freeing it for others.

Can we see how the office is used?

Yes, usage analytics show real occupancy so you can right-size your space.

Is it free to try?

Yes, Booking Map offers a 14-day free trial with full access to all features.

Ready to make hybrid work smooth?

Start your free 14-day trial and set up desk booking in minutes.

Start Free Trial